Undergraduate Academic Advising
CVPA Undergraduate Academic Advisors
|Arts Management||Aries Wilson
|Computer Game Design||Jeremy Tuohy
|Film & Video Studies||Lori Yi
|CVPA Undeclared||Lisa Kahn|
|CVPA Academic Affairs||Lauren Wagner
Lisa Kahn, Associate Dean
Students must meet with their Academic Advisor to discuss policies and procedures for submitting any request or form. For specific situations, please refer to the information below.
- Familiarize yourself with Students Rights and Responsibilities before submitting any requests.
- Know the academic policies of the university, college, and your degree program.
- Verify your schedule each semester during and after the add/drop period to be sure you are registered for the courses you think you are.
- Submit requests well before any deadline. Requests are reviewed in the order they are received and cannot be expedited because of late submission.
Advisors and the CVPA Academic Affairs Office reviews requests in the order they are received. We respond to all requests as quickly as possible.
Common causes of delay:
- The student fails to provide supporting documentation needed to complete the request (e.g., medical documents, employment verification, communications from the instructor, etc.).
- The supporting documentation is insufficient to complete the review.
- The office has difficulty verifying the documentation.
- The student does not check their Masonlive email account for responses or requests from the CVPA Academic Affairs Office.
- There are administrative holds on the student's account (e.g., Financial, Parking, Library, Immunization, etc.). It is the student's responsibility to ensure their record is free of holds. All holds should be cleared before submitting a request to the CVPA Academic Affairs Office.
The forms needed for most requests can be found on the website of the Registrar's Office. For forms that are not available on the Registrar's website, contact your advisor for more information. Your advisor can assist you through the process.
Registration at Mason
Students in good standing (GPA at or above 2.0) are eligible to enroll in up to 18 hours of coursework per semester. In exceptional circumstances, students may request an overload of the maximum credit hours allowed. Credits must be approved by advisor and department before submitting form to the CVPA Academic Affairs Office.
All undergraduate students who are planning an absence from George Mason must submit a formal request for Leave of Absence to the Registrar's Office. Students do not need to complete the form if they are participating in a university-sponsored study abroad program or have received permission to study elsewhere.
Students who wish to take a course at a different institution must get pre-approval from the CVPA academic dean and the academic dean for the requested course (two signatures). There are specific circumstances when this can be approved.
Students are permitted to take up to a maximum of 9 credit hours elsewhere if they meet the following criteria:
- Fewer than 60 credit hours of transfer coursework,
- A minimum 2.0 GPA at the time of the request.
- If a course is offered at GMU Korea or Mason Fairfax, permission will NOT be granted to take this course elsewhere except in the case of unusual circumstances. Students may submit a study elsewhere request to take general elective courses or courses that are not being offered at the campus in which they are studying.
- Students may not return to the community college to finish a sequence of courses.
- Once approved, courses elsewhere must be taken for a grade and be passed with a grade of C or higher in order to be transferred back to Mason. Although credit for the course will be transferred, the grade for the course will not.
Students should also review the policies under AP.1.4.2 Permission to Study Elsewhere in the Mason catalog.
Students who wish to study abroad must first receive permission from the Mason Study Abroad office and their program dean in order to have the credit transfer back to Mason. Visit the Mason Abroad Office's website for more information on opportunities.
Students who wish to request to take a course at an institution within the consortium must have permission from the CVPA Academic Affairs office and the Registrar's Office. See item AP.1.4.9. in the University Catalog for more information.
Registration for Inactive Students
Students who have been away from the university who either did not submit a leave of absence form or were ineligible to take a formal leave of absence, and who have been away for less than two years must re-enroll in order to register for courses.
Students returning from dismissal from the university must submit a request to return to Mason through their Academic Advisor, but only after a minimum of three calendar years from the university. See item AP.5.2.6 in the University Catalog for more information.
Students who have been away from Mason for three or more consecutive years are eligible to request clemency. In extraordinary cases, students who (a) have been absent from GMU for a minimum of three consecutive calendar years and (b) are currently in their first year back at the university may request that their academic dean consider allow clemency for up to 16 hours of coursework from previous semesters.
Students placed on suspension have a registration hold placed on his or her record that prevents enrollment in future coursework. Upon return from the suspension period, the student must have an Academic Advisor Approval form reviewed and signed. After the form has been completed, it must be submitted to the CVPA Academic Affairs Office for final approval and to have the hold removed.
Students may request a withdrawal after the drop deadline for non-academic reasons. Requests are considered only under exceptional circumstances. Students will need to provide verifiable, third-party documentation with the request.
In order to request a withdrawal, you must submit the CVPA Undergraduate Student Request for Withdrawal form to your advisor. If approved by your Advisor, this form must be submitted to the CVPA Academic Affairs office for review.
Students enrolled in degree programs may process a maximum of three selective withdrawals during their entire undergraduate career at Mason. The three classes may have any number of credits. Refer to the university catalog for more information.
Other Requests and Procedures
All requests must originate from the professor of the course. For assistance, please see your Academic Advisor.
Substitution/Waiver request forms are used to either substitute or waive a degree requirement. For CVPA students, these requests require a signature from the Assistant Dean. The form is reviewed and approved by the college that houses the major or minor.